For CAPS and accessibility remodelers
Never lose a VA reimbursement to an early start again.
GrantGate builds your VA-format itemized bid for SAH, HISA and SHA jobs, locks scheduling until the approval letter lands, and tracks every job from approved to reimbursed.
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- Built around VA Form 10-0103
- SAH
- HISA
- SHA
Blocked: no approval letter
Scheduling, dispatch and start are all disabled.
Work stays blocked until the letter is logged. No exceptions.
The problem
You do great accessibility work. The VA paperwork is where the money leaks out.
The bid eats your evening.
Hand-building VA-format itemized estimates in Word and Excel, splitting labor, materials, permits and inspections, for every single job.
Start early, eat the cost.
Begin before the signed approval letter and the VA denies reimbursement. On a SAH job that loss can run tens of thousands.
Float and chase.
Approval windows tracked in your inbox and your memory. Where is that letter? Did the job ever get paid?
How it works
Three steps. Zero early starts.
From scope to reimbursement, every job moves through one guided lane.
Build the VA-format bid
Enter the scope and GrantGate outputs an itemized estimate split into labor, materials, permits and inspections, in the format the VA expects, with a Form 10-0103 checklist plus physician prescription and before-photo slots.
| Category | Line item | Amount |
|---|---|---|
| Labor | Demo + roll-in shower install | 3,200.00 |
| Materials | Pan, valve, grab bars, tile | 2,650.00 |
| Permits | City plumbing permit | 180.00 |
| Inspections | Final ADA inspection | 120.00 |
| Total | 6,150.00 | |
Lock the gate
The job stays blocked until you upload the signed approval letter. Scheduling, dispatch and mark-as-started stay disabled, then clear the moment the letter is logged.
Scheduling blocked
No approval letter on file yet.
Upload signed approval letter to unlock
Cleared to schedule
Unlocks the moment the letter is logged.
Track to reimbursed
A status board moves each job from Approved to In Progress to Done to Reimbursed, so nothing stalls silently inside the approval window.
R. Alvarez
Roll-in shower · HISA · $6,800
T. Brooks
Entry ramp + rails · SAH · $42,000
M. Doyle
Grab bars + tub · HISA · $2,150
See it before you sign up
This is the VA-format bid GrantGate builds for you.
Labor, materials, permits and inspections, split exactly the way the VA wants, with the 10-0103 reference on the estimate. Take a look, then book a call and we will run one of your real jobs through it.
No account needed to see the sample.
| Category | Line item | Amount |
|---|---|---|
| Labor | Demo + roll-in shower install | 3,200.00 |
| Materials | Pan, valve, grab bars, tile | 2,650.00 |
| Permits | City plumbing permit | 180.00 |
| Inspections | Final ADA inspection | 120.00 |
| Total | 6,150.00 | |
Every piece of the VA grant workflow, handled
The features that pay for themselves.
VA-format itemized bid builder
Line-item templates for ramps, grab bars, walk-in tubs, roll-in showers and door-widening. Auto-totals by category and exports a clean PDF in the VA layout.
- Labor, materials, permits and inspections split out
- Editable to match your own pricing
- One-click VA-format PDF export
| Category | Line item | Amount |
|---|---|---|
| Labor | Demo + roll-in shower install | 3,200.00 |
| Materials | Pan, valve, grab bars, tile | 2,650.00 |
| Permits | City plumbing permit | 180.00 |
| Inspections | Final ADA inspection | 120.00 |
| Total | 6,150.00 | |
The hard no-work-before-approval gate
This is the compliance moat. The job cannot be scheduled, dispatched or marked started until the signed approval letter is on file. It is the feature that pays for itself in one saved job.
- Scheduling locked until the letter is logged
- Clear red Blocked and green Cleared status
- An audit trail of who cleared what and when
Scheduling blocked
No approval letter on file yet.
Upload signed approval letter to unlock
Cleared to schedule
Unlocks the moment the letter is logged.
Approved to Reimbursed status board
A pipeline view of every job with a per-job timeline and aging alerts when a job sits too long inside the approval window.
- Approved, In Progress, Done, Reimbursed lanes
- Aging alerts on stalled jobs
- See float and outstanding reimbursement at a glance
R. Alvarez
Roll-in shower · HISA · $6,800
T. Brooks
Entry ramp + rails · SAH · $42,000
M. Doyle
Grab bars + tub · HISA · $2,150
Every document. One job file.
Approval letter, physician prescription, before and after photos and warranty docs, all attached to the job and ready when the VA asks.
- Approval letter and physician prescription
- Before and after photo capture
- Warranty and inspection records
Approval letter
Signed
Physician prescription
On file
Before / after photos
8 photos
Warranty + inspection
Attached
Why not the field-service tool you already pay for
Generic field-service tools ignore the VA workflow. That is exactly where you lose money.
Keep the tool you already use. GrantGate just handles the VA packet and the approval gate that the others will never build.
Why we are building this
We kept hearing the same story from VA-grant remodelers: the itemized bid eats hours, and one early start wipes out the reimbursement. So we built the tool we wished they had.
GrantGate team
We are building this with VA-approved contractors.
Early access partners help shape the templates and the workflow, and lock in launch pricing.
Pricing
One price. Everything included.
- Unlimited VA-format itemized bids
- Hard no-work-before-approval gate
- Approved to Reimbursed status board
- Document and photo capture
- Early-access pricing locked for life
One denied reimbursement costs more than years of GrantGate. Cancel anytime.
Straight answers
Questions, answered.
Is GrantGate affiliated with the VA?
No. GrantGate is an independent tool built around the VA's published requirements, including Form 10-0103 and the HISA, SAH and SHA programs.
Does it submit my application to the VA?
GrantGate produces the VA-format itemized estimate and assembles the packet. You review and submit it. We are honest about that scope.
Which grant types does it cover?
HISA, SAH and SHA home-modification grants.
Do I have to drop the tool I already use?
No. Keep Jobber, Housecall Pro or Buildertrend if you like them. GrantGate handles the VA-specific packet and the approval gate they do not.
Can I use my own line-item pricing?
Yes. The templates are fully editable, so your labor and material rates carry through every bid.
What if the VA changes the form?
We track the VA's format and update the templates so your bids stay current.
Is my data secure?
Yes. Job files, documents and photos are stored securely and tied to your account only.
Stop floating costs and chasing letters.
Build the bid, lock the gate, get reimbursed.
Early access. $49 per month. Built for CAPS remodelers.